TERMS AND CONDITIONS


Explanation of Deadlines for Registration Rates

Early-Bird: Registration must be received or postmarked no later than Friday, August 28, 2015
Advance: Registration must be received or postmarked no later than Friday, October 23, 2015.
Onsite: Registration will be available on site through Monday, November 9, 2015.

In order to be eligible for any discount/special rate, registrations must be completed online or via the paper form postmarked by the above deadlines.

Online registration will close at 11:59 p.m. (ET) on Friday, October 23 and all registrations postmarked after October 23 will be processed on site at the General registration rates. Name badges and payments will not be processed for General registrations in advance. They will be processed on site.

A complete list of registration rates and categories is listed on the registration form. If you are in one of these categories, you cannot register online. Please return this completed registration form [LINK TO FORM] to Americans for the Arts either by mail or fax.

  • Paying with Purchase Order or Check

  • Group Registrants

  • Scholarship Recipients

  • Exhibitors

  • Students

  • Buy One, Discount One Offer

  • National Member Organization Discount (NMOs)

Special Discounts and Promotions

Discounted fees are listed on the Registration Form

Professional Membership:
Professional members save up to $50 on registration fees. Sign up to be a professional member to take advantage of member savings! Please note: At the time of registration, you must hold an individual membership or be a designated beneficiary of an organizational membership to receive the member rate. Americans for the Arts cannot retroactively assign benefits and issue refunds for member discounts after a registration has been submitted.

Buy One, Discount One:
Purchase one registration, and your colleague from the same organization gets $50 off a second registration!

  • Available until the advance registration deadline on October 23, 2015.

  • Can only be applied to full price member or nonmember registrations.

  • Both registered attendees must be employed by the same organization.

  • Preconference registrants, group registrants, students, Americans for the Arts scholarship recipients and one-day registrants are excluded from this offer.

  • The first registration may be made online or via the paper form, but the second registration must be completed using the paper form (and first registrant’s name listed by the payment information).

  • Registrations do not need to be completed on the same day in order to take advantage of this promotion.

  • Registrants do not need to be professional members to take advantage of the discount.

  • Registrations do not need to be of the same value.

Group Discounts:
Ten or more registrants from any number of organizations qualify for the discounted rate of $430 per registrant.

  • Registrants may come from different organizations, but all registrations must be submitted together including a single form of payment.

  • Group registrations must be submitted using paper forms, and one form must be completed for each participating registrant.

  • Group discount offer is available until the advance registration deadline on October 23, 2015.

  • Group discount offer is only valid for the $430 rate and cannot be combined with any special or speaker rates.

National Member Organizations:
Members of participating National Member Organizations (NMOs) are eligible for a discounted conference registration rate. To see if your organization is a NMO please visit the “Ways to Save” webpage at www.artsmarketing.org/conference/action/ways-to-save.

Admission

You are required to wear your name badge to all preconference and conference events. Admission will be denied to those without a badge. If lost, a replacement badge must be purchased for $50 at the Registration Desk.

Cancellation and Refund Policy

All requests for refunds must be made in writing to Americans for the Arts c/o Meetings and Events. Full refunds, minus a $50 administrative fee, will be issued to all valid requests received by October 24, 2014. Refund requests submitted after this deadline will not be considered; however, substitutions may be accepted. Substitutions for registrations may be considered and should also be made in writing to Meetings and Events at events@artsusa.org.

Confirmation

All attendees will receive confirmation of registration via e-mail. Please review confirmation notices carefully. If you have not re-ceived a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration infor-mation, contact us at events@artsusa.org.

Exhibitor Registration

Registration for those exhibiting at the National Arts Marketing Project Conference is done through a separate form. Once you have completed the exhibitor contract, you will be provided with an exhibitor registration form. No other discounts or promotions apply. If you are interested in exhibiting, contact us at exhibits@artsusa.org.

Government Purchase Order Policy

If you are using a government-issued purchase order to pay your registration fee, and that purchase order has not been paid at the time of arrival onsite, you will need to secure the registration with a credit card before your registra-tion materials will be released to you. We will place a hold on that credit card for the fee until the purchase order has been paid.

Guest Tickets

If you are interested in bringing a guest to conference-related special events, (e.g., the Opening Reception, Keynote Addresses) please check with the Americans for the Arts Meetings and Events Department for terms and pricing at events@artsusa.org. Guests will not be allowed to participate in conference educational sessions.

One-Day Registration

Don’t have time to attend the full National Arts Marketing Project Conference? Pick a day and attend for only $275 if you register by the Early-Bird deadline. You must specify which day you will attend on the registration form. One-day registrations are permitted for a single day’s attendance and cannot be combined into a two-day registration. No oth-er discounts or promotions apply to one-day rate registrants. One-day registrations can only be applied to Saturday, November 7 or Sunday, November 8.

Presenters

Presenters can also register online! Simply follow the online registration instructions at www.artsmarketing.org/conference, and the system will automatically offer you the applicable discounted rate.

Special Events

The Opening Reception, breakfasts, and luncheons are included in your registration fee. Dine-Arounds are Dutch-treat, so this cost is additional and the responsibility of the attendee.

Student Registration

Students, both part-time or full-time, are eligible for the National Arts Marketing Project Conference student rate. Stu-dents must use the paper form to register and also submit a photocopy of a valid student ID from an accredited, de-gree-granting college or university. No other discounts or promotions apply.

Professional Membership

Americans for the Arts professional members receive many valuable benefits throughout the year including a dis-counted registration rate to attend our national events. If you are not already a member and would like to receive the discount on this event, you may join when registering. If you are already a member, please provide your Membership ID number when registering to receive the member rate. If you don’t know your ID number, or have questions about becoming a member, please contact us atmembership@artsusa.org.

Roommate Referral Program

Cut your housing costs in half by sharing a room with another conference attendee! Check the Roommate Referral Box on the registration form and we will send you a list of other interested attendees. To be eligible for the program, registration must be received by Friday, September 11, 2015. Americans for the Arts cannot guarantee the availability of discounted hotel rooms. We recommend you book a hotel room and cancel the reservation once a roommate is identified. If you have questions about the program, contact us at events@artsusa.org. Americans for the Arts is not responsible for selecting roommates or any conflict arising from attendees’ decision to share rooms.

Special Accommodations

We want to ensure that your preconference and conference experience is pleasant and comfortable. Attendees need-ing special accommodations including wheelchair access, hearing or visual aids, special meal requests, etc. should please indicate those needs on the registration form. You may also contact us at events@artsusa.org.

Privacy Policy

Registrant contact information, including e-mail addresses and Twitter handles, will be shared with other conference registrants through the Participants List. Please see the Americans for the Arts Privacy Statement on our website for more information: www.AmericansForTheArts.org/privacy.asp. Registrants who do not wish to share this information must opt-out on the registration form.

Cancellation and Refund Policy

All requests for refunds must be made in writing to Americans for the Arts, c/o Meetings and Events. Full refunds, minus a $50 administrative fee, will be issued to all valid requests received by October 23, 2015. Refund requests submitted after this deadline will not be considered. However, substitutions may be considered and should also be made in writing to Meetings and Events at events@artsusa.org.