TERMS AND CONDITIONS


Explanation of Deadlines for Registration Rates

Early-Bird: Registration must be received or postmarked no later than Friday, September 13, 2013
Advance: Registration must be received or postmarked no later than Friday, October 25, 2013.
Onsite: Registration will be available on site through Monday, November 11, 2013 at The Hilton Portland & Executive Tower each day of the conference.

Special Discounts and Promotions

Discounted fees are listed on the Registration Form

Buy One, Discount One (BODO) Offer: Americans for the Arts is offering a special discount promotion for conference attendees from the same organization. Purchase one registration, and your colleague gets $50 off the second registration!
 

  • The second registration discount offer is available until the advance registration deadline on October 25, 2013.
  • The second registration discount can only be applied to full price member or nonmember registrations.
  • Both registered attendees must be employed by the same organization.
  • Preconference registrants, group registrants, students, Americans for the Arts scholarship recipients and one-day registrants are excluded from this offer.
  • The first registration may be made online or via the paper form, but the second registration must be completed using the paper form (and first registrant’s name listed by the payment information).
  • Registrations do not need to be completed on the same day in order to take advantage of this promotion.
  • Registrants do not need to be professional members to take advantage of the discount.
  • Registrations do not need to be of the same value.
  • The $50 discount will be taken off the prevailing rate of the second registration so register early!
  • Group Discounts: Ten or more registrants from any number of organizations qualify for the discounted rate of $430 per registrant.
  • Registrants may come from different organizations, but all registrations must be submitted together including a single form of payment.
  • Group registrations must be submitted using paper forms.
  • Group discount offer is available until the advanced registration deadline on October 25, 2013.


Professional Membership:
Become a Professional Member and Save up to $75 on your Registration!

Admission

You are required to wear your name badge to all conference events and meal functions. Badges will be checked at all conference events. Admission will be denied to those without a badge. Replacement badges may be purchased at the Registration Desk for $50.

Cancellation and Refund Policy

All requests for refunds must be made in writing to Americans for the Arts c/o Meetings and Events. Full refunds, minus a $50 administrative fee, will be issued to all valid requests received by October 25, 2013. Refund requests submitted after this deadline will not be considered; however, substitutions may be accepted. Substitutions for registrations may be considered and should also be made in writing to Meetings and Events at

events@artsusa.org.

Confirmation

All attendees will receive confirmation of registration via e-mail. Please review confirmation notices carefully. If you have not received a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration information, contact us at events@artsusa.org.

Exhibitor Registration

Registration for those exhibiting at the National Arts Marketing Project Conference is done through a separate form. Once you have completed the exhibitor contract, you will be provided with an exhibitor registration form. No other discounts or promotions apply. If you are interested in exhibiting, contact us at exhibits@artsusa.org.

Guests

If you are interested in bringing a guest to conference-related special events—the Opening Reception, Keynote Address, etc —please check with the Americans for the Arts Meetings and Events Department for terms and pricing at events@artsusa.org. Guests will not be allowed to participate in conference educational sessions.

One-Day Rate

Don’t have time to attend the full National Arts Marketing Project Conference? Pick a day and attend for only $270. You must specify which day you will attend on the registration form. One-Day registrations are permitted for a single day’s attendance and cannot be combined into a two-day registration. No other discounts or promotions apply to One-Day rate registrants. One-Day registrations can only be applied to Saturday, November 9 or Sunday, November 10.

National Member Organization Discount

Members of participating National Member Organization (NMOs) are eligible for a discounted conference registration rate. Please visit our Ways to Save page to see if your organization is participating.

Payment

Registrations are not considered complete until all fees are paid in full. All payments must be received by Friday, October 25, 2013. Registrations received after this date will not be processed in advance and you will be asked to register on site and provide payment at that time.

Payment of registrations secured by purchase order must be received by Friday, October 25, 2013. If payment by purchase order is not received by this date, the attendee will be required to provide a credit card and sign a payment authorization form to guarantee payment at the onsite Registration Desk before receiving credentials.

Conference Presenters

Presenters can now register online. Please contact Meetings and Events Manager Kate Lockard at klockard@artsusa.org if you have any questions. No other discounts or promotions apply.

Privacy Policy

Registrant contact information, including e-mail addresses and Twitter handles, will be shared with other conference registrants through the Participants List. Please see the Americans for the Arts Privacy Statement on our website for more information: www.AmericansForTheArts.org/privacy.asp.

Professional Membership

Americans for the Arts professional members receive many valuable benefits throughout the year, and as a THANK YOU for being a member, we continue to discount registration rates.  Simply provide your membership ID number, or include your membership payment when registering, to receive the member rate.  If you don’t know your ID number or have questions about becoming a member, contact us at membership@artsusa.org.

Roommate Referral Program

Interested in sharing a room with another conference attendee to save on overall costs? Check the Roommate Referral Box on the registration form and we will send you a list of other interested attendees. To be eligible for the program, registration must be received by Friday, September 13, 2013. Please note that Americans for the Arts cannot guarantee discounted hotel room availability. Attendees are strongly encouraged to make housing arrangements when they register and cancel the reservation if a roommate is identified. If you have questions about the program, please contact Meetings and Events by e-mail at events@artsusa.org.

Disclaimer: Room sharing arrangements are the responsibilities of the individual parties involved. Americans for the Arts expressly disclaims any responsibility regarding roommate matches and any potential disputes that may arise as a result of participation in the program. Americans for the Arts' role is strictly limited to the maintenance and distribution of the list of registrants who have signed up for the program. Americans for the Arts will maintain the list but does not (a) screen participants, (b) make determinations as to the appropriateness of any resulting room share, or (c) represent that any room share will prove to be satisfactory to the participants. Americans for the Arts in no way makes any recommendations for or endorsements of any specific roommate arrangements. In participating in this program, you acknowledge that Americans for the Arts expressly disclaims any liability for any damage, loss of property, or injury that may arise from participating in the Roommate Referral program.

Tips:
Work out with your roommate a contingency plan if one person needs to cancel their attendance at the meeting due to an emergency or otherwise. Since your roommate will be arriving separately, be sure to list their name on the reservation as having permission to check in and get a key to your shared room from the front desk by showing a picture ID.

Special Accommodation

We want to ensure that your conference experience is pleasant and comfortable. Attendees needing special accommodation—including ADA access, hearing or visual aids, or special meal requests—please make sure to indicate these items on the registration form. You may also contact Meetings and Events by e-mail at events@artsusa.org.

Special Events

The Opening Reception, breakfasts, and luncheons are included in your registration fee. Dine-Arounds are Dutch-treat, so cost is additional and the responsibility of the attendee.

Student Registration

Students, part-time or full-time, are eligible for the National Arts Marketing Project Conference Student Rate. Students must use the paper form to register and also submit a photocopy of a valid student ID from an accredited, degree granting college or university. Same One-Day rate conditions apply. No other discounts or promotions apply.