TERMS AND CONDITIONS
Explanation of Deadlines for Registration Rates
Early-Bird: Registration must be received or postmarked no later than Friday, August 26, 2016.
Advance: Registration must be received or postmarked no later than Friday, October 28, 2016.
Onsite: Registration will be available on site through Monday, November 14, 2016.
In order to be eligible for any discount/special rate, registrations must be completed online or via the paper form postmarked by the above deadlines.
Online registration will close at 11:59 p.m. (ET) on Friday, October 28 and all registrations postmarked after October 28 will be processed on site at the General registration rates.
Registrations are NOT considered complete without full payment or a government Purchase Order. If payment is not received prior to the conference, you will be asked to register onsite and pay the full conference registration rate.
Name badges and payments will not be processed for General registrations in advance. They will be processed on site.
A complete list of registration rates and categories is listed on the registration form. If you are in one of these categories, you cannot register online. Please return this completed registration form [LINK TO FORM] to Americans for the Arts either by mail or fax.
Paying with Purchase Order or Check
Buy One, Discount One Offer
Special Discounts and Promotions
Discounted fees are listed on the Registration Form.
Professional members save up to $50 on registration fees. Sign up to be a professional member to take advantage of member savings! Please note: at the time of registration, you must hold an individual membership or be a designated beneficiary of an organizational membership to receive the member rate. Americans for the Arts cannot retroactively assign benefits and issue refunds for member discounts after a registration has been submitted.
Buy One, Discount One:
Purchase one registration, and your colleague from the same organization gets $50 off a second registration!
Available until the advance registration deadline on October 28, 2016.
Can only be applied to full price member or nonmember registrations.
Both registered attendees must be employed by the same organization.
Preconference registrants, group registrants, students, Americans for the Arts scholarship recipients and one-day registrants are excluded from this offer.
The first registration may be made online or via the paper form, but the second registration must be completed using the paper form (and first registrant’s name listed by the payment information).
Registrations do not need to be completed on the same day in order to take advantage of this promotion.
Registrants do not need to be professional members to take advantage of the discount.
Registrations do not need to be of the same value.
Ten or more registrants from any number of organizations qualify for the discounted rate of $430 per registrant.
- Registrants may come from different organizations, but all registrations must be submitted together including a single form of payment.
- Group registrations must be submitted using paper forms, and one form must be completed for each participating registrant.
- Group discount offer is available until the advance registration deadline on October 28, 2016.
- Group discount offer is only valid for the $430 rate and cannot be combined with any special or speaker rates.
You are required to wear your name badge to all preconference and conference events. Admission will be denied to those without a badge. If lost, a replacement badge must be purchased for $50 at the Registration Desk.
All attendees will receive confirmation of registration via e-mail. Please review confirmation notices carefully. If you have not received a confirmation notice within three weeks of submitting your registration, or if you wish to change your registration information, contact us at firstname.lastname@example.org.
DIETARY/ ACCESSIBILITY REQUIREMENTS
We want to ensure that your conference experience is pleasant and comfortable. Attendees needing special accommodations, including wheelchair access, hearing and visual aids, special dietary needs, etc. should indicate those needs on the registration form. You may also contact us at email@example.com. We ask that you please make us aware of your needs as early as possible.
GOVERNMENT PURCHASE ORDER POLICY
If you are using a government-issued purchase order to pay your registration fee, and that purchase order has not been paid at the time of arrival onsite, you will need to secure the registration with a credit card before your registration materials will be released to you. We will place a hold on that credit card for the fee until the purchase order has been paid.
Individuals interested in bringing a guest to conference-related special events (e.g., Opening Reception, Keynote Addresses) may do so with additional fees (see page 4). Guests may attend multiple special events, and does not include conference educational sessions. One guest per registrant only.
Don’t have time to attend the full National Arts Marketing Project Conference? Pick a day and attend for only $275 if you register by the Early-Bird deadline. You must specify which day you will attend on the registration form. One-day registrations are permitted for a single day’s attendance and cannot be combined into a two-day registration. No other discounts or promotions apply to one-day rate registrants. One-day registrations can only be applied to Saturday, November 12 or Sunday, November 13.
The Opening Reception, breakfasts, and luncheons are included in your registration fee. Dine-Arounds are Dutch-treat, so this cost is additional and the responsibility of the attendee.
Students, both part-time or full-time, are eligible for the National Arts Marketing Project Conference student rate. Students must use the paper form to register and also submit a photocopy of a valid student ID from an accredited, degree-granting college or university. No other discounts or promotions apply.
Registrant contact information, including e-mail addresses and Twitter handles, will be shared with other conference registrants through the Participants List. Please see the Americans for the Arts Privacy Statement on our website for more information: www.AmericansForTheArts.org/privacy.asp. Registrants who do not wish to share this information must opt-out on the registration form.
CANCELLATION AND REFUND POLICY
All requests for refunds must be made in writing to Americans for the Arts, c/o Meetings and Events. Full refunds, minus a $50 administrative fee, will be issued to all valid requests received by October 28,2016. Refund requests submitted after this deadline will not be considered. However, substitutions may be considered and should also be made in writing to Meetings and Events at firstname.lastname@example.org.